We are the controller in accordance with current privacy legislations. The Users’ personal data is processed with the purpose of managing and facilitating the recruitment of employees to our business.
2. Collection of personal data
We are responsible for the processing of the personal data that the Users contribute to the Service and the personal data that we in other ways collect with regards to the Service.
When and how we collect personal data
We collect personal data about Users directly from Users when Users;
submits an application through the Service or otherwise, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn; and
use the Service to connect with our staff, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
provides identifiable data in the chat (provided through the website that uses the Service) and such data is of relevance to the application procedure;
We collect data from third parties, such as Facebook, LinkedIn and through other public sources. This is referred to as “Sourcing” and can be manually performed by our employees or automatically in the Service. This personal data, in addition to our internal evaluations and notes, might be processed together with the personal data collected through the Service.
The categories of personal data collected and processed
The categories of personal data that can be collected through the Service can be names, e-mails, pictures and videos, information from Facebook and LinkedIn-accounts, answers to questions asked through the recruiting, titles, education, and other information that the User or others have provided through the Service. Only personal data that is relevant for the recruitment process is collected and processed.
Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable. Such data cannot be used to identify a certain User. Thus, such data is not considered personal data after the privacy legislation.
The legal basis for processing of personal data
The User consents to the processing of his or her personal data with the purpose of Controller’s handling recruiting. The User consents that personal data is collected through the Service, when Users;
make an application through the Service, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn, and that Controller may use external sourcing-tools to add additional information; and
when they use the Service to connect to the Controller's recruitment department, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
The User consents to the personal data being collected in accordance with the above will be processed according to the privacy statement.
The User has the right to withdraw his or her consent at any time, by contacting the Controller using the contact details listed in paragraph 9. Using this right may, however, mean that the User can not apply for a specific job or otherwise use the Service.
The Controller can collect publicly available information about the User and compiles them for use in recruitment purposes. This processing is based on legitimate interest as the Controller has a need to compare the data the User shares with the Controller to other sources.
Storage and transfers
The personal data collected through the Service is mostly stored and processed inside the EU/EEA or in third countries that are considered by the European Commission to have an adequate level of protection. The personal data can also be processed by suppliers that have entered into binding agreements that fully comply with the lawfulness of third country transfers and where the adequate safeguards are in order to protect the rights of the data subjects whose data is transferred. A complete list of suppliers processing personal data can be found here. To obtain documentation regarding such adequate safeguards, contact us using the Contact details listed in paragraph 9.
How long the personal data will be processed
If a User does not object to the processing of their personal data or withdraw his or her consent, in writing, , the personal data will be stored and processed by Visma foras long as deemed necessary with regards to the purposes stated above.
Inactive candidates will be deleted after 180 days of inactivity. An activity on a candidate profile is defined as any action that appears in the activity feed like writing a note, moving the candidate in a job process, sending a message etc. It does not count automatic job emails sent to Connected candidates.
All related data to job applications that have been rejected will be deleted 180 days after the rejection, unless the candidate consents to data being stored for 3 years.
Candidates without an active purpose of storing their data will be deleted 180 days after being rejected. The active purposes are: Candidate applied to a job, Candidate is Connected, or Candidate opted in (consented) to be considered for future jobs.
Candidates who submit removal requests will be deleted 14 days after submitting the request.
Candidates with missing or expired permission will be deleted 14 days after receiving a warning regarding this.
3. Users’ rights
Users have the right to request information about the personal data that is processed by us, by notifying us in writing using the contact details in paragraph 9. Users have the right to a copy of the processed personal data which belongs to them.
Users have the right to, if necessary, the rectification of inaccurate personal data concerning that User, via a written request, using the contact details in paragraph 9.
The User has the right to demand deletion or restriction of processing, and the right to object to processing.
The User has the right to revoke any consent to processing that has been given by the User to Controller. Using this right may, however, mean that the User can not apply for a specific job or otherwise use the Service.
The User has under certain circumstances a right to data portability, which means a right to get the personal data and transfer these to another controller as long as this does not negatively affect the rights and freedoms of others.
User has the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to him or her if the User considers that the processing of personal data infringes the legal framework of privacy law.
However, transfers of information over the internet and mobile networks can never occur without any risk, so all transfers are made at the own risk of the person transferring the data. It is important that Users also take responsibility to ensure that their data is protected. It is the responsibility of the User that their login information is kept secret.
5. Sharing of personal data to third party
We may share Users’ Personal Data to;
our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the Service;
authorities or legal advisors in case criminal or improper behaviour is suspected; and
authorities, legal advisors or other actors, if required by us according to law or authority’s injunction.
subsidiaries in the Visma Group
We will only share Users’ personal data to third parties that we have confidence in. We carefully choose partners to ensure that the User’s personal data is processed in accordance with current privacy legislations. We cooperate with the following categories of processors of personal data; Teamtailor, who supplies the Service, server and hosting companies, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies, and other companies with regards to supplying the Service.
We will not sell or otherwise share Users’ personal data to other third parties.
6. Aggregated data (non-identifiable personal data)
We may share aggregated data to third parties. The aggregated data has in such instances been compiled from information that has been collected through the Service and can, for example, consist of statistics of internet traffic or the geological location for the use of the Service. The aggregated data does not contain any information that can be used to identify individual persons and is thus not personal data.
For questions, further information about our handling of personal data or for contact with us in other matters, please use the below stated contact details;
Visma Group and its subsidiaries
Head Office: Karenslyst allé 56, 0277 Oslo, Norway
Telephone number: +47 46 40 40 00